Schedule and Run a Google Meet

Schedule and Run a Google Meet

Schedule and Run a Google Meet

Overview

Google Meet is the built-in video meeting tool in Google Workspace. This guide shows you how to schedule a meeting from Google Calendar and run it smoothly when the time comes.

Before You Begin

  • Your work Google account, signed in.
  • A list of attendees with their email addresses.
  • The date, time, and length of the meeting.
  • A headset for clear audio.

Steps

  1. Go to calendar.google.com in your browser.
  2. Click Create > Event.
  3. Add a title that tells people what the meeting is about.
  4. Set the date and time.
  5. Click Add Google Meet video conferencing. A link appears in the event.
  6. In Add guests, type the email addresses of attendees.
  7. Add a short description with the agenda so people know what to prepare.
  8. Click Save, then Send to email invites.
  9. When it is time for the meeting, open the calendar event and click Join with Google Meet.
  10. On the pre-join screen, choose your camera and microphone, then click Join now.
  11. To share your screen, click Present now in the meeting toolbar and choose A window, A tab, or Your entire screen.
  12. To record (if your plan allows), click Activities > Recording > Start recording. Tell attendees first.
  13. When done, click the red phone icon to leave.

Troubleshooting

  • If guests outside your company cannot join: in the calendar event, click the gear icon next to the Meet link and confirm guests can join without sign-in.
  • If your microphone or camera does not work: check the camera and mic icons at the bottom of the join screen. Click the gear icon to pick a different device.
  • If you do not see the Recording option: your account plan may not include it. Ask your manager or IT to confirm.
  • If audio is choppy: turn off your camera, switch to a wired connection, or use the phone dial-in shown in the invite.
  • If the link is missing from a calendar event: edit the event, click Add Google Meet video conferencing, and save again.

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