Get Started With Google Gemini at Work

Get Started With Google Gemini at Work

Get Started With Google Gemini at Work

Overview

Google Gemini is the AI assistant built into Google Workspace. It writes drafts in Gmail and Docs, summarizes Meet conversations, and helps you turn raw data into something useful in Sheets. This guide walks you through your first session.

Before You Begin

  • A Google Workspace account with a Gemini license. Ask your administrator if you are unsure.
  • Access to https://gemini.google.com with your work account.
  • A task you want help with. Specific tasks produce better answers than vague ones.

Steps

  1. Open https://gemini.google.com in your browser. Sign in with your work account.
  2. Confirm the top-right account avatar shows your work address, not a personal Gmail.
  3. Type a prompt in the input box. For example: "Summarize the key points of this article in five bullets," and paste the article text.
  4. To use Gemini inside Gmail, open or compose a message and click the Help me write button. Describe what you want, then refine the draft Gemini provides.
  5. In Google Docs, open the side panel and click Gemini. Ask it to outline a document, rewrite a paragraph, or summarize a long page.
  6. In Google Meet, turn on Take notes with Gemini before the meeting starts. Gemini will post a recap to participants when the meeting ends.
  7. In Google Sheets, click Help me organize to get suggestions for tables, formulas, or pivots.
  8. Save useful prompts. Reusing a prompt that worked last week is faster than rewriting it.

Troubleshooting

  • If Gemini features are missing in Gmail or Docs: confirm your license includes Gemini. The free Workspace plan does not.
  • If responses feel off-topic: give Gemini more context. State the audience, the goal, and any constraints.
  • If Gemini cannot read a linked file: make sure the file is in your Google Drive and that Gemini has permission to access it.
  • If you switch between work and personal Google accounts: check the avatar in the top-right corner before each session. Cross-account prompts can leak data.

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