Open another person's Exchange Calendar

Open another person's Exchange Calendar

When another Microsoft Outlook user grants you permission to his or her calendar, you can open it in Outlook. If you do not have permission, a permission request email message is sent to the other person.

  1. In Calendar, click Home.
  2. In the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar.
  3. Type a name in the Name box or click Name to select a name from the Address Book.

    The shared Calendar appears next to any calendar that is already in the view.
    After you access a shared Calendar for the first time, the Calendar is added to the folder pane. The next time that you want to view the shared Calendar, you can click it in the Folder Pane.
    If the other person whose Calendar you want to open hasn’t granted you permission to view it, Outlook prompts you to ask the person for permission. If you click Yes, a sharing request email message opens automatically. The message requests the person to share his or her Calendar with you and provides the option to share your default Calendar with him or her.

Tip: You can quickly schedule a meeting with people whose calendars you can view. Select multiple calendars, and then click Home. In the New group, click New Meeting, and then click New Meeting with All.

Notes: 

  • Even if the other person has created an additional calendar, you can open only the person's default Calendar.

  • To remove a calendar from the Other Calendars list, right-click the calendar, and then click Delete Calendar.

  • The owner of the calendar items controls who can see the items and change them.

  • Microsoft 365 cross-premises shared calendars are read-only, so clicking New Meetings with All will not detect and add owners of those shared calendars. Instead, manually add them to the invitation.


    • Related Articles

    • Share your calendar

      Share your calendar with others so they can view details about your schedule. Share your calendar Select Calendar > Share Calendar. Choose a calendar to share. Select Add, decide who to share your calendar with, and select Add. Select OK and you'll ...

    • Access Another Mailbox in Office 365

      Add a mailbox 1. Sign into your account via OWA. 2. From the left navigation panel click Folders > More and right click on your name. 3. Select Add shared folder... 4. Type the shared mailbox name or email address and select Add. You should now be ...

    • Print email messages, attachments, and calendars in Outlook on the web

      You can print email messages, attachments, and calendars in Outlook on the web. Print email messages in Outlook on the Web Sign in to Outlook on the web. Select the message that you want to print. At the top of the page, select  > Print. A preview of ...

    • How to Fix Microsoft OneDrive when it won't Install or Start on Windows 10

      OneDrive is Microsoft’s cloud storage solution which comes preinstalled on all versions of Windows 10. It’s easy to use and setup and allows you to store up to 5gb of data free of charge. Even though OneDrive is free and preinstalled, a lot of users ...

    • How to send and receive encrypted emails in Outlook Web Access (OWA)

      Sending an encrypted email: Login to Outlook Web Access (OWA). When composing an email, click on the Encrypt icon at the top of the email window. Compose your message and send. Receiving an encrypted email: Click on "Read the message" to open and ...